img Yosefine BukitVista | September 14, 2023

Tips: As newbie, change your profile picture on Trello account setting

Access to Bukit Vista  Trello team

Bukit Vista uses Trello to:

  • See others’ activities
  • Track and set up meetings
  • Mark and notify day offs

In general we are able to see initiative/projects that are:

  • In progress
  • Completed
  • Abandoned

Getting Access

To get access to the Trello Board that’s used by your chapter, please ask your leader to send an invitation.

  • You request to access the Trello Board
  • Chapter lead will invite your designated email address that’s created by HR
  • You check the invitation on email and accept it
  • Now you can access it

Trello Basics

You can see the details of Trello basics in Trello 101 provided by Trello team. The basic skills you should pick up are:

Knowing the components of a Trello Board

  1. Knowing the components of a Trello Card
  2. Create, complete, and operate a Trello Card

Start by joining a Trello board to receive notifications and updates on a card activity through notification and e-mail. In Bukit Vista, members are free to join any boards they want to participate in, we value transparency. This allows people to pitch in their ideas and become aware of what others are doing, creating an alignment in the company level. When you’re done, let’s jump to how we in Bukit Vista mantain our trello board.

Bukit Vista Trello Board

Our Trello board contains several primary lists that may be expanded:

  • General resources → containing resources or information that are regularly visited in the context of the board.
  • Goals → The objective of the board. e.g. they are primary and secondary initiatives
  • Members → List of initiative/task to be done by each member of the project.
  • Completed → List of completed tasks and initiatives.
  • Abandoned → List of abandoned tasks and initiatives.

Bukit Vista Trello Card

It is important to keep track of your tasks or projects in the Trello board my templatizing the provided Trello card (usually placed in the very first stack of the board). Generally, there are 2 kinds of card templates in Bukit Vista:

  1. Secondary initiative card
  2. Task card

Note : A primary initiative is the mission of a chapter or a project, while secondary initiative is a goal that will helps achieve the primary initiative

To create a task:

  1. Click on the bottom-right corner of a list to create cards from a template set in the board.

2. Rename the card with a name that reflects the general idea of the task. If the card is a secondary initiative, use the syntax of:
[<Chapter code> <Primary initiative code>.<Secondary initiative code>.<Pivot code>] <Initiative name>

3. After the card is made, fill in the:

  • Description
  • Members
  • Suitable labels, e.g. In progress, Low Priority, etc
  • Deadline

4. If the task can be broken down into different steps, add them as a checklist.

  • Fill-in the other members regarding the details of a progress.
  • Communicate ideas out of scrums. (use the mention feature using @)
  • Attach resources that help update the progress.

Don’t forget to update your card as soon as possible after accomplishing a progress, this helps clarity of information and update during scrum meetings.

When formatting attachments, we can use formatting to help renaming the links to the attachment by using the syntax [name](link).

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