Managing Airbnb Remotely in Bali: 7+ Proven Strategies

img | August 31, 2023

Are you planning to start your Airbnb business abroad or want to go on vacation but still have a good cash flow? Managing Airbnb remotely while you’re away is a sure thing you can do!

As the largest Airbnb Hosts in Bali with 10+ years of experience in managing rental properties and Airbnb, we have found several proven strategies to help run and manage your Airbnb and rental property remotely successfully. 

To be able to manage Airbnb remotely, you need to upgrade some of the property’s features and add several amenities. It might cost you more, but trust us it’ll be worth it. A little improvement on your property will create a great guest experience and leave 5-star reviews so more guests will book your property and you can receive higher revenue.  

Table of Contents

So here are some tips on managing Airbnb remotely

1. Smart Locks

smart lock is a great way to improve your property while managing Airbnb remotely.
Smart lock is a great way to improve your property's security.

If you still have a door with a manual key or lock box with codes, and require your guests to take the key with them and potentially lose it. It’s not an effective way to secure your property and your guest while you’re away. So, the first thing you need to have to manage Airbnb remotely is Smart Lock. 

Smart Lock is a great solution for property owners or anyone when they are away. Smart Locks allow you to control your house to lock or unlock just by through your phone. 

One of the best benefits that you will get from managing Airbnb remotely is Smart Lock gives you real-time monitoring. You can see when your guests check in or check out. You also can see when your staff or cleaners are on your property and make sure that they are on duty. 

This can also add to the impression of guests on your property because it proves that you care about the comfort and safety of guests while at your property. 

2. Create a Checklist

Create check list to ensure your property is in good condition while managing Airbnb remotely.
Create check list to ensure your property is in good condition. Photo by Sajith R

As a property owner who manages a single or multiple Airbnb, we need to be organized. Without being organized, you may put your property at risk

While you are away, you need to make sure that all of your property features and facilities are in good condition. All the things that you need is a checklist. You need to create a checklist of all your property and guest’s needs. 

You need a checklist of property maintenance, a checklist of stock and supplies, ensure the WIFI is working, and pay the bills. You don’t want to let the guest see your plumber broken or linen is not enough while you are away. It would suddenly decrease the guest experience at your property and you also don’t want to get a negative review from your guest. 

So, make sure that you can be an organized person and make sure that all your property is ready to welcome the guests and give them the most homie vibes at your property. 

3. Guidance Book and Sign Card

airbnb house manual
You can set a house manual & guidance book on your Airbnb listing
Put a small sign in the bathroom to remind guest to always control the water usage at your bali rental villas.
Put a small sign in the bathroom to remind guest to always control the water usage. Photo by

When you’re not present on your property, it’s important to ensure that your guests can easily navigate the facilities and smart devices. One way to do this is by providing a welcome guide among the other thoughtful amenities you offer.

Within this guide, you can include comprehensive instructions for your guests. These instructions should cover essential information, such as adjusting the temperature, operating the Smart TV, and managing the heater, among other things.

By providing this guide, you empower your guests to troubleshoot issues independently when they encounter difficulties in operating any aspect of your property. This is particularly effective because you may not always be available 24/7 to assist your guests, especially when you’re at work or away on vacation.

In addition to the guide, consider using signage throughout your property. Signs can serve as helpful reminders for guests, prompting them to follow certain practices or keep items in their designated places. For example, you can place a sign in the bathroom encouraging guests to reuse towels, or position signs in the kitchen and other relevant areas around your property.

4. Use Smart Thermostats

Smart Thermostat helps to control the temperature from your mobile phone to managing Airbnb remotely
Smart Thermostat helps to control the temperature from your mobile phone.

Another essential smart device for effective remote management of your Airbnb property is the Smart Thermostat. Smart thermostats is a smart home devices that offer a self-control temperature of your heating or air conditioning in your property through your phone. 

With Smart Thermostats, you gain the ability to control the temperature of any room with a simple smartphone app. Unlike a standard remote control, Smart Thermostats allow you to oversee and adjust the temperature throughout the entire house.

 This device provides a more efficient, accessible, and user-friendly means of maintaining an ideal temperature within your property. Moreover, for your guests, it ensures a comfortable experience as they enter your house, with the temperature already optimally set, creating a warm and inviting atmosphere. 

5. Install Security Cameras

Security cameras can be an invaluable tool for managing your Airbnb property remotely. They offer numerous benefits, such as enhancing safety, deterring potential issues, and providing peace of mind.

Consider installing security cameras in common areas to monitor your property remotely. Ensure you comply with privacy laws and inform guests about the cameras in your listing description.

By thoughtfully implementing security cameras, you can effectively manage your Airbnb property from a distance, safeguard the well-being of your guests, and protect your investment. Make sure to always prioritize both legal compliance and the comfort of your guests also in your approach to using security cameras in your property.

security camera
Using security cameras can ensure your property is well look at.

6. Automate Messages

Automating messages on Airbnb is a smart and time-saving technique for managing your Airbnb property remotely. Here’s how you can effectively implement this strategy.

Use Airbnb’s automated messaging feature to send pre-written messages to guests. You can set up messages for check-in instructions, check-out procedures, and more. Automation ensures timely communication with guests.

By automating messages in these ways, you not only save time but also provide a seamless and informative experience for your guests. It’s a valuable strategy for managing Airbnb remotely, as it keeps guests informed and engaged throughout their stay, while also reducing the need for constant manual communication.

scheduled massage retargeting
Scheduled massage implemented by Bukit Vista To Help Guest

7. Have Trusted Partners

property owners requesting villa management service consultation in Bali
Bukit Vista has 100+ trusted property partners with 10+ years of experience

Despite all your efforts in managing Airbnb remotely from a long distance, it’s impossible to predict unforeseen incidents that may occur at your property. This is why it’s crucial to have trusted partners in place to handle unexpected situations.

There are three key individuals you should have on hand when planning to manage your Airbnb property remotely:

  1. Cleaners:
    You need a reliable cleaner who can ensure your property is in top shape before new guests check-in. You certainly don’t want your property to be untidy when potential guests are looking to book it on the same day. Your cleaner doesn’t need to reside at your property but should be located nearby. This way, you can contact them whenever guests are about to check in and have them promptly clean your property.
  2. Maintenance Person:
    The second essential individual you require is a maintenance person. Even though you’ve thoroughly inspected your property’s features and facilities to ensure they’re in good condition, unexpected issues can still arise. It’s essential to either hire or partner with a trusted repair person located near your property. This way, you can reach out to them whenever necessary to inspect and fix any problems that may arise.
  3. Emergency Contact (Air-Support Person):
    The final person to keep an eye on your property is an emergency contact, often referred to as an air-support person. This individual will be your go-to in case of any emergencies at your property. This could be a family member, property manager, friend, or neighbor. They can provide immediate assistance to your guests during unforeseen situations, ensuring a smoother and more secure experience for your guests.

Having a reliable team of cleaners, maintenance personnel, and an emergency contact person will not only make your remote property management more efficient but also enhance the overall experience for your guests, making them feel secure and well taken care of during their stay.

property maintanance
Bukit Vista offers property inspection & maintenance to our partners & can finid cleaners from our community partners

Conclusion on how to manage airbnb remotely

So, those are the hacks, tips, or advice for you who planning to manage Airbnb remotely so you don’t have to surrender your main job or your personal life to get a good cash flow to your bank account. 

Those hacks might require you to spend a little budget, but that doesn’t mean you don’t have the option to minimize it with our Zero Fixed Fees Property Management Services

You can rely on all your property’s needs with Bukit Vista. We have 100+ properties as our partners and help them to ensure their property is taken care of with maximum effort. 

So, what are you waiting for? Consult now and let us know how can we help you to be successful. 

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